Volunteer

The Membership Committee meets 6 - 8 times a year and its responsibilities include:

• Developing plans to support annual Membership Goals using available survey and other data, executing the plan, and evaluating the outcome
• Actively reaching out to recruit Encore Learning members

The Academic Programs Committee recruits potential instructors and works with the instructors to develop appropriate course descriptions for the course catalogs. It organizes this material in conjunction with the Encore Learning individuals charged with catalog development and site selection. The Academic Programs Committee coordinates with the Registrar and the Class Aides Co-Chairs to ensure instructors receive the technical resources necessary to conduct their courses. It also collects and reviews course evaluations for use in determining future course offerings.

Class Aides are the pivotal interface between our student-members and instructors, the classroom venue, and the Encore Learning administration. The Class Aides Committee recruits, contacts, trains and coordinates class aides for each course during each term. It assembles the packets the class aides will use in the classroom and updates them as necessary. It also reviews and documents any issues with procedures, venues and policies with the class aides at the conclusion of each semester.

The Publications Committee coordinates, edits, proofreads and produces the semi annual catalog of academic courses distributed to members and to area libraries. The catalog information is also posted to Encore Learning’s website.

The Information Technology (IT) Committee reviews and recommends improvements and enhancements to hardware and software to meet organizational needs.

The Special Events committee develops, coordinates, and implements 1) tours for members and 2) events for members and the public – speakers, panels, and film screenings. The committee also provides technical support for virtual public events and coordinates with tour venues for virtual member tours. The committee works with the Arlington Public Library liaison for publicity of cosponsored public events; it also works with media outlets to promote public events. The committee manages Encore Learning publicity for all events.

The Volunteer Coordinator is responsible for the recruitment, placement and recognition of Encore Learning volunteers. The Volunteer Coordinator works with other Board members to identify volunteer needs and requirements; creates an annual inventory of volunteers; and develops volunteer groups aiding in classroom audiovisual and distributing our catalogs to area libraries.